PRIVACY POLICY

Handling of Personal Information

1.Company Name, Address, and Name of Representative

Pasona Tourism Inc.
2942-26 Iwaya, Awaji City, Hyogo Prefecture
CEO : Takuji Matsumura

2.Purpose of Use of Personal Information

Personal information acquired and collected by our company will be used for the following purposes. In addition, if the purpose of use is separately specified to the individual when collecting personal information, that personal information will be used for the purpose specified at the time of collection.

  • Receiving, responding to, and managing inquiries, applications, opinions, etc., and various procedures.
  • Providing the services you have applied for.
  • Providing information about our various products and services, making proposals, providing materials, and responding to inquiries (including transmitting and handing over inquiries to our company, which provides products and services).
  • Providing information about events and seminars hosted or sponsored by our company.
  • Requesting cooperation in marketing activities, content and advertising distribution, and surveys related to our business activities.
  • Developing new products and services provided by our company, analyzing usage trends and needs to improve our services, and proposing services based on the analysis results.
  • Compiling statistical data related to our business activities.
  • Sending various communications and announcements related to recruitment, selection, and decision-making.
  • Personnel management, labor management, health management, employee benefits, business and emergency communications, implementing and reviewing various personnel policies, company housing referrals and cancellation applications, and company housing-related matters.

3.Provision of Personal Data to Third Parties

We will not provide personal data to third parties without the individual's consent, except in the following cases:

  • When the individual has been clearly informed or notified of the necessary information and consent has been obtained in advance.
  • When disclosure or provision is permitted by law.
  • ③ When it is necessary to protect the life, body, or property of an individual, and it is difficult to obtain the individual's consent.
  • ④ When it is particularly necessary to improve public health or promote the healthy development of children, and it is difficult to obtain the individual's consent.
  • When it is necessary to cooperate with a national or local government agency, or a person commissioned by them, in carrying out duties prescribed by law, and obtaining the individual's consent would interfere with the performance of those duties.
  • When the third party is an academic research institution, etc., and it is necessary for the third party to handle the personal data for academic research purposes (including when part of the purpose of handling the personal data is academic research, excluding cases where there is a risk of unjustly infringing an individual's rights or interests).

4.Outsourcing of Personal Data

We may outsource some or all of the handling of personal data to subcontractors that meet our standards for personal information protection, within the scope of the intended use. When outsourcing all or part of the handling of personal data, we will enter into a contract with the subcontractor and provide necessary and appropriate supervision to ensure the subcontractor's safe management of personal data.

5.Use of Statistically Processed Data

We may create statistical data based on personal data that has been processed to prevent the identification of individuals. We may use statistical data that does not allow the identification of individuals without any restrictions.

6.Voluntary Provision of Personal Information

Providing personal information is voluntary and is not compulsory. However, please note that if you do not provide your personal information, you will not be able to use the services described in the purpose of use.

7.Acquisition of Personal Information by Means Not Easily Recognized by the Individual

Our website may use information such as cookies and browsing history (hereinafter referred to as "personal information") to enhance the information and services we provide and to make your use of the website more convenient. If we acquire personal information from a data management platform operated by a third party and use it within the scope of the intended purpose after linking it with your personal data, we will obtain your prior consent.

8.Disclosure, Correction, and Deletion of Retained Personal Data

In accordance with the Act on the Protection of Personal Information ("Personal Information Protection Act"), the procedures for requests for disclosure, etc. (notification of purpose of use, disclosure, correction, addition, or deletion of content, suspension of use, erasure, and suspension of provision to third parties) of retained personal data and records related to provision to third parties are as follows:

  • In principle, requests for disclosure, etc. may only be made by the individual in question. When making a request, we will need to verify your identity and provide the details of the request. Please fill out the necessary documents specified by our company and submit them to the contact information listed in [11. Inquiry Contact].
  • Information will not be subject to disclosure, etc. in any of the following cases:
    * If there is a risk of harm to the life, body, property, or other rights and interests of the individual or a third party.
    * If there is a risk of significant interference with the proper performance of our business.
    * If it would violate other laws and regulations.

9.Security Management Measures

We will take necessary and appropriate security management measures to manage personal data, including preventing leakage, loss, or damage (hereinafter referred to as "Leakage, etc."). Our security management measures for personal data are as follows:

  • Establishment of Basic Policy
    To ensure the appropriate handling of personal data, we have established the following Personal Information Protection Policy.

    Personal Information Protection Policy

    Pasona Tourism Inc. deeply recognizes the importance of handling personal information (hereinafter referred to as "Specific Personal Information") in the course of its staffing, employment placement, outplacement support, and outsourcing services. We will acquire, use, and provide such information appropriately. In order to guarantee the rights of our customers, business partners, registered staff, shareholders, and employees regarding their personal information, we have established this Personal Information Protection Policy and will implement the following measures.

    • 1. Establishment of an Operating Organization
      To ensure the appropriate use and management of personal information, we will establish an operating organization with defined roles, responsibilities, and authority.
    • 2. Appropriate Operational Management
      We will educate and disseminate to our employees the laws, guidelines, regulations, manuals, etc. regarding the protection of personal information, and will implement and operate them appropriately.
    • 3. Prohibition of Unintended Use
      We will establish, implement, and maintain procedures to take necessary measures to prevent the use of personal information for purposes other than those intended.
    • 4. Compliance with Laws and Regulations
      We will formulate plans to comply with laws, regulations, national guidelines, and other regulations applicable to the protection of personal information, and will prepare appropriate documentation regarding personal information protection.
    • 5. Implementation of Security Measures
      To ensure the accuracy and security of personal information under our management, we will take appropriate preventive and corrective measures against the leakage, loss, or damage of personal information.
    • 6. Response to Complaints and Inquiries
      In order to receive complaints and inquiries from individuals regarding the handling of their personal information and respond appropriately and promptly, we will establish the necessary systems and procedures, and comply with and maintain these.
    • 7. Continuous Improvement
      Our personal information protection system, which is formulated with this Policy at its apex, will take into consideration technological trends in the information industry and will continuously review and improve it through internal audits and other means to maintain its standards.

  • Establishment of rules for handling personal data
    We have formulated the "Basic Rules for Personal Information Protection" (hereinafter referred to as the "Basic Rules for Personal Information Protection"), which outline the acquisition method, responsible persons, and their responsibilities for each stage of the process, including acquisition, use, storage, provision, deletion, and disposal.
  • Organizational Security Control Measures
    ①We have appointed a personal information protection manager for handling personal data, clarified the employees who handle personal data and the scope of personal data handled by those employees, and established a system for reporting and contacting the personal information protection manager in the event of the discovery of facts or signs of violations of the Personal Information Protection Act or the Basic Regulations on Personal Information Protection.
    ②We regularly audit the handling of personal data to ensure it complies with laws and regulations, the Basic Regulations on Personal Information Protection, and other standards.
  • Personnel Security Management Measures
    ①Matters concerning the confidentiality of personal data are included in the company's work regulations.
    ②Regular training is provided to employees on important matters concerning the handling of personal data.
  • Physical Security Measures
    ①In areas where personal data is handled, we manage employee entry and exit, restrict the devices brought in, and take measures to prevent unauthorized persons from viewing personal data.
    ②We take measures to prevent theft or loss of devices, electronic media, documents, etc. that handle personal data, and we also take measures to prevent personal data from being easily identified when carrying such devices, electronic media, etc., including when moving within the workplace.
  • Technical Security Management Measures
    ①We implement access control to limit the scope of personnel and personal information databases handled.
    ②We have implemented mechanisms to protect information systems that handle personal data from unauthorized external access or malicious software.
  • Understanding the External Environment
    ①If we handle personal data in a foreign country, we will obtain information about that country's personal information protection system and take measures to safely manage that personal data.
    ②If your personal data is handled in a foreign country and you would like to know the name of that country, an overview of its personal information protection system, etc., please contact [8. Contact Information].

10.Contact Information

For inquiries or questions regarding disclosure of retained personal data (personal data over which we have the authority to disclose, correct, add, or delete, suspend use, erase, or suspend provision to third parties, excluding data specified by the Enforcement Order of the Personal Information Protection Act as data whose existence or non-existence would harm the public interest or other interests), or the handling of personal data, please contact the following contact information:

Pasona Tourism Inc.
2942-26 Iwaya, Awaji City, Hyogo Prefecture
e-mail: contact_ptourism@jp.pasona.com

Establishment date : December 1, 2025